Tewin Community Advisory Committee
Purpose/Mandate of the Tewin Community Advisory Committee
The TCAC will be a vital part of the comprehensive planning process, which includes the preparation of a Community Design Plan, supporting technical studies, and a Secondary Plan. The TCAC’s role is to provide input and perspectives on the evolving plans, issue-specific matters determined by the Tewin Project Team, and materials to support engagement.
The Tewin Project Team will provide the TCAC with multiple opportunities to ensure that outcomes and emerging directions are broadly communicated and that the local community’s voice is heard. Other consultation groups will be established and run in parallel throughout the planning and development process to facilitate consultation with the Algonquins of Ontario and other Indigenous communities.
Composition and Roles
The Chair of the TCAC will be selected by the Tewin Project Team in consultation with City staff and local Councilors. The Chair’s role will be to act as a liaison between TCAC Members and the Tewin Project Team. The Chair will work with the Tewin Project Team to set meeting times, facilitate discussion during the meetings, and approve and circulate draft meeting minutes.
TCAC Members will include representatives of local communities with a cross-section of interests and representations, including (but not limited to) community association representatives, local business community representatives, Indigenous community members, interested community members, and local farming community members. TCAC Members will serve as a resource for communication to and from the community but will not have formal decision-making powers or vetoes.
Tewin Project Team:
The Tewin Project Team will be responsible for setting meeting dates and agendas, sharing information during the meetings, and keeping meeting minutes to share with the Chair for circulation to TCAC Members and for approval.
From time to time at the discretion of the TCAC, representatives from the City of Ottawa, the Province of Ontario, or related provincial agencies may be invited to attend a TCAC meeting to provide information and advice.
The composition of the TCAC will be confirmed at the founding meeting, with a target of 8-12 members.
Recognizing that the full Tewin development timeframe will exceed those of normal volunteer activities, participants should expect to serve a term of three years to ensure the continuity of Project knowledge.
The requirement for a quorum for holding any TCAC meeting will be 50% + 1 of all TCAC members present at the meeting.
Meeting Frequency and Expectations
Members should expect to attend two (2) meetings per year, generally in advance of broader public engagement sessions, and they will be expected to contribute to the discussion/provide feedback on the materials/issues presented. Additional meetings may be required from time to time as agreed with the TCAC.
Communication will primarily be conducted by email. Meeting minutes will be shared in draft by the Tewin Project Team to the Chair for approval. Once approved, minutes will be distributed to TCAC Members for dissemination in the community and will be posted on the Tewin Project website.
TCAC meetings will be held at Carlsbad Springs Community Centre – 6020 Piperville Road. Meetings can be held at other locations from time to time at the direction of the TCAC. Recognizing that it may not be possible to always meet in person, TCAC meetings may also be held electronically or in a hybrid format as circumstances warrant.